Office Manager, Part Time

Office Manager (Part-Time / 4 Days) – 9 Month Contract (Likely Extension) – Paris

We’re supporting a fast-growing life sciences consultancy in Paris to hire an Office Manager on an initial 9-month contract, with a strong likelihood of extension.

This is a brilliant role for someone who enjoys being the heartbeat of an office — owning reception, keeping operations running smoothly, and supporting teams across HR/Finance/Projects when needed. 4 days per week is ideal, but part-time hours can work for the right person (for example, just working the mornings)

What you’ll be doing

• Managing telephone + physical reception (call screening, referrals, welcoming visitors)
• Handling mail + inbox support, writing letters/documents, and general correspondence
• Filing, archiving, record-keeping and admin tracking
• Organising meetings: room bookings, logistics, scheduling support
• Entering and monitoring admin data and office activity follow-ups
• Coordinating service providers (cleaning, building management, suppliers, maintenance)
• Managing office supplies, equipment and purchases
• Supporting site logistics (badges, access, security, premises)
• Centralising and sharing internal office communications
• Supporting onboarding: new starter welcome + badge/access setup
• Monitoring on-site presence, supporting reception/security rules
• Acting as a local relay for occasional HR / IT / Finance topics

What we’re looking for

• Proven experience in an Office Manager / Office Coordinator / Administration role
• Confident, professional communication style (phone, email, face-to-face)
• Organised, proactive, and calm under pressure — you spot issues before they become problems
• Comfortable coordinating multiple stakeholders and external vendors
• Happy being office-based and visible as the “go-to” person

Contract details

• Location: Paris (office-based)
• Contract: 9 months (likely extension)
• Schedule: 4 days/week preferred, part-time considered